A venue wants proof of insurance for a catered event. What should I send?
Give your agent the venue’s insurance clause, the event dates and the deadline. Check whether the venue needs a certificate, an endorsement, or both.
By Family Insurance LLC ·
Send your agent the venue’s insurance clause, the event dates and the deadline for proof. Ask the agent to compare those terms with your policy before issuing a certificate. A certificate summarizes coverage in force. Additional insured status depends on the policy wording or an endorsement.
What to send your agent
- Give the legal names of the caterer and the venue, including the exact entity the contract asks you to name.
- Include setup and cleanup dates. Flag required endorsements, limits and the deadline for sending them.
- Ask for a written list of unmet requirements. Share it with the venue before committing to provide the requested proof.
An example from a catering kitchen
For example, a Las Vegas restaurant may serve dinner at its own premises on Friday and cater a wedding off-site on Saturday. Tell the agent where food will be prepared, who will drive it to the venue and who will serve alcohol. Ask which activities your policy covers at the event.
A request you can copy
“Our restaurant is catering an event at [venue] on [date]. Setup starts [time] and cleanup ends [time]. We have attached the venue’s insurance clause and listed the food, deliveries and alcohol service we will provide. Can you confirm which requirements our policy meets, which endorsements apply and what we can send by [deadline]?”
If the venue asks for an endorsement, send the request to the agent before promising it. Ask for a copy of the applicable endorsement and written confirmation of any remaining gap.